JAT Software - Your Paperless Solution

Manufacturing Organization & Self-Service Pay Stubs with Multi-State Regulations

Clients

Manufacturing Organization & Self-Service Pay Stubs with Multi-State Regulations

Background  A Manufacturer operating in 9 states, with multiple pay cycles including Weekly, Semi-Monthly and Monthly, wanted to reduce the costs of printing and mailing Direct Deposit Advices in 2015.  Their major requirements were finding a Pay Stub self-service solution in combination with the implementation of a Pay Card program to eliminate as many forms as possible from the print and mail process. Another other major requirement was finding a self-service application adhering to the various state regulations regarding electronic pay stub delivery that would ensure they were legally eliminating printed pay stub delivery.  Unlike consent requirements for W-2s that are defined at the Federal level, pay stub delivery is regulated at the State level.

Solution
e-PRINTVIEW self-service and the Ready Fund$ Pay Card were chosen because e-PRINTVIEW provides flexibility and employer control over payee Opt In/Opt Out delivery at the state level.  These options are selected by the employer during implementation and can be changed at any time.

The client is able to export the information for payees legally opted in to exclude them from the print and mail process.

e-PRINTVIEW State level options include:

Opt Out:  All employees are automatically enrolled in online pay stubs.  They have the ability to opt themselves out at any time.  If a management user opts an employee out, the employee has the ability to opt themselves back in.

Opt In:  All employees must first opt in and give consent to receive their pay stub online.  They have the ability to opt themselves out at any time.  If a management user opts an employee out, the employee has the ability to opt themselves back in.

No Options:  All employees are automatically enrolled in online pay stubs.  They do not have the ability to opt themselves out.  If a management user opts an employee out, only the management user can opt the employee back in.


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